Introduction to Google Calendars – Larry

Have you ever been so overwhelmed by your schedule that you just can’t seem to keep track of everything that is going on? Have you ever needed to know what all your colleague’s schedules are? By learning to use Google Calendars you can keep track of your assignments and other events in life while also being able to see co-workers and friends events are as well.

This video will run though most of the steps outlined

Getting to Google Calendars

Go to and log into your google account to get started

calendar adress

You will be greeted with a personal calendar with any upcoming events. For example if you are a student and at a Google school, classes and due dates should come up on the calendar. .

Screenshot 2016-08-22 at 11.02.21 AM

Creating and Editing Events

There is a create button on the top left corner and if you click that you can create a new event on the today’s date.

New Button

Any date can be clicked on to add an event for that date from the window that pops up. Settings and information are editable for the event such as the date and time that the event happens, where the event happens, change its color, change the notification settings and which calendar it appears on.


This is a photo of the editing screen.

Event Settings.png

Adding Other People’s Calendars to Your Calendar

Go back to the main calendar, there is an area to the bottom left where you can toggle which calendars are visible and add other people’s calendar to yours. Just type the person’s email to the text box and their calendar will be added to yours.

Other Calendars

What if someone has more than one calendar?

You can click the drop down arrow on any calendar and click on calendar settings. Below you will see a section called calendar address. All you need to do is to copy and paste the Calendar ID of the calendar you want to add into the text box where you’d enter someone’s email. There is a video below showing how to find the Calendar ID below.

But how do you get more than one more calendar?

To create a second calendar you have have to do is go to the side menu where it lists all of the different calendars you have added. Click on the small drop down arrow next to where it says My Calendars and then click Create New Calendar.

Screenshot 2016-08-26 at 11.29.54 AM

A screen will open that can let you edit the settings and information for the new calendar. Some settings include the name of the calendar, a description, and who that calendar is shared with upon creation.

Screenshot 2016-08-26 at 11.35.38 AM.png

But What’s the Value?

If students know how to use calendars effectively then they can easily see what assignments are due on each day and use that information to create an effective work schedule. They can also use calendars to see teacher’s schedules and when they are free to give them extra help that they may need.

Screenshot 2016-08-29 at 11.25.04 AM

This is an example of my calendar. As you can see all of my assignments are on the calendar on the date they are due. These events are all linked and pulled from my google classroom. This shows that all google apps integrate with each other making the google school expiration seamless.



Larry (@Larry_Fry_III) is 17 years old, from Bois D’Arc, MO; in his Senior year at Ash Grove High School. He loves everything that has to do with technology. He is also attending OTC’s Computer Information Science course. Larry plans to go on in life to become a programmer or a web developer. He consider myself an expert with google docs and “simi” coding expert in Python, C#, and HTML 5/Css.


2 thoughts on “Introduction to Google Calendars – Larry

  1. Andy Boatman

    Very good. My teachers created a shared calendar. They have color coded assignments. When we publish the calendar to the web in Sites or share the calendar the colors for the teachers goes away. Google says that is the way it is. Have you all found a work around?


    1. Sadly that is a Google Calendar setting, because Google has setup calendar colors as “private” even when shared. Here is a quote from Google Support, “Colors are private, so nobody will see what color you used, even if you shared your calendar with them.”

      What our teacher does is label assignments so that it is quickly identifiable. (Ex. AG001 – Assignment Title: With AG meaning American Government and 001 being first assignment)

      Hopefully this helps!


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