How to Efficiently Use Google Drive

How to Efficiently Use Google Drive

By: Nick Manning

Google Drive – Folders

Using Folders in Google Drive are an essential tool to staying organized and avoiding clutter.

  1. To do this, you would go to your Google Drive, (by going to drive.google.com in chrome) and click the new button on the left tab bar. When you do this, a pop-up should show up and you would click folder.
  2. After you do that, a pop-up will show up where it prompts you to name the folder.
    1. Tip: I recommend having a folder for each class, so do this for each of your classes.
  3. Now once you have those, whenever you make a document for a class, you simply right click on the document and choose, “move to” and then specify the folder.

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When finished, your folders should look something like this

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Google Drive – Deleting Old Files

This is a fairly easy and common step in keeping your google drive orderly.

  1. When you think you do not need an old file anymore, all you have to do to delete it is right click on the file and choose remove.

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    Tip: To delete multiple files at once, just click off of a file and drag your mouse across the files you wish to delete. This selects multiple files allowing you to interact with multiple files at once.

Google Drive – Starring Important Files

Starring important projects or files is very similar to deleting files

1. The only difference is that you choose, “add star” instead of remove.

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Google Drive – Recent Tab

Now over time, you’ll most likely to forget to put a document in one of your folders. So instead of spending precious time looking for said file, you can use your recent tab to better locate those lost files.

1. This tab will be in the left tab bar, and once you click on it, it will take you to the recent page. This page has the files sorted by date accessed, the most recently accessed files at the top and descending by last accessed.

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Google Drive – Name Files

In Google Drive, naming files are an important part of staying organized.

  1. To name a file you need to open/make a file
  2. Next no matter the file, the Title/name of the file will be in the top left of the page. To change it, all you have to do is click on the, “untitled” and type in your desired name.

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    Tip: Name files intelligently by abbreviating class names for easy searching. For example, abbreviate English to Eng. or Algebra to Alg.

Bio – Nick Manning

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Nick (@ManningHelpDesk) is a Junior at Ash Grove High School and a student in the ASSIST help desk. He is brother to Lindsay Buckley, (@Lbuckley08) the Librarian at the Ash Grove School District in southwest Missouri. His dream is to attend college for computer science and make innovations in the computer and technology industry. His Google Apps Jam is working with Google Forms and creating polls and tests.

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