Beginning Tips for Google Drive Organization – Max Cashio

Ever wanted to organize your Google Drive, but, thought it would be too difficult? Well, here are some tips and tricks for a more efficient Google Drive.

Step 1

You can start off by organize your files into separate folders such as “Google Documents”, “Google Forms”, etc.

    • You can do this by clicking on specific files and dragging them into the folder you desire.

Step 2

You can also move folders into other folders to minimize clutter by right-clicking on the folder, and clicking the “Move To…” Option, and deciding which folder to move it to Help Desk Crap .png

Step 3

Here are more tips to better distinguish what folders and files are important to you.

  • “Add a Star” – Right Click the desired folder or document, find the option “Add a Star”; by doing this these documents/folders with stars will be the first you see when opening Google Drive
  • Change Colors: Right Click on the desired folder and click on the option – “Change Color”untitled-drawing-1
  • Rename – Right Click on the desired file, and click the option – “Rename…”
    • And rename whatever you may desire

Step 4 

  • Another really efficient way to navigate Google Drive is to go to the Google Drive search bar, there is an arrow that allows you to search within your drive for certain documents/files/folders.help-desk-v
  • Red Border = Type of file to search for, such as; Google Forms, Docs, Slides, Sheets, and etc.
  • Blue Border = Item Name, such as “American Government”, which would bring up any file that pertains to that term
  • Black Border = “Shared With” – To find certain files you have shared with certain people

– Or – 

You can type in the information to search for documents, instead of using the drop down bar, for example; you can type “title:”American Government” type:document“, and it will bring up the same results as if you used the drop down menu.

 

 

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Maxwell Cashio – Student

Maxwell Cashio (@CashioHelpDesk) is a senior at Ash Grove High School in Southwest Missouri. He is currently involved in many activities including: FBLA, FCCLA, Beta Club, Track & Field, Basketball, and Football. Max loves helping out classmates at school with Google Apps whenever he can. His favorite Google Application(s) would be Google Sheets/Forms and how they can do many things to improve productivity and efficiency in any job or hobby.

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